Fleet Boss · For corporate fleets
Every vehicle. Every driver. One view.
Fleet Boss is built for the fleet manager who needs to know where the fuel went, how the drivers are driving, and whether each vehicle is safe, serviced and on the record.
| Vehicle | Driver | km/L | Score | Status |
|---|---|---|---|---|
| KDA ••• A | Driver 1 | 8.9 | 91 | Moving |
| KDB ••• B | Driver 2 | 7.2 | 74 | Needs service |
| KDC ••• C | Driver 3 | 9.6 | 88 | Parked |
| KDD ••• D | Driver 4 | 6.1 | 58 | Fuel check |
| KDE ••• E | Driver 5 | 9.1 | 83 | Moving |
Illustrative figures. Not a real fleet.
Everything Fleet Boss covers.
Maintenance and vehicle records already run on the UrDrive network. The monitoring, safety and control tools are in development, and we are shaping them with the fleets that talk to us first. No dates are promised here, and some of these tools will need hardware fitted to the vehicle.
See the whole fleet.
- Live vehicle trackingWhere every vehicle is, and whether it is moving.In development
- Fleet dashboard and utilisationWhich vehicles are working, idle or parked, at a glance.In development
- Geofencing, route and speed alertsKnow when a vehicle leaves its area, strays from its route or speeds.In development
- Route planning and optimisationPlan shorter, cheaper routes and compare them with what was driven.In development
- Reports, custom dashboards and mobile appDaily to monthly reports you can download, dashboards shaped to your fleet, and the fleet in your pocket.In development
- IntegrationsConnect fleet data to the accounting and planning tools you already use.In development
- Fuel monitoring and managementFuel use per vehicle and per trip, with odd readings flagged.In development
Know and coach your drivers.
- Driver scorecardsA clear score for each driver, built from how they actually drive.In development
- Driver behaviour monitoringHarsh braking, speeding and rapid acceleration, tied to the driver and trip.In development
- Voice alerts and hazard announcementsSpoken warnings to the driver, and heads-ups about what is on the road ahead.In development
- Two-way communicationFleet manager and driver can exchange updates and instructions.In development
- Driver authenticationOnly an authorised driver can start the vehicle.In development
- Speed limitingSet a maximum speed per vehicle.In development
Keep people, vehicles and cargo safe.
- Rollover alerts and monitoringAn alert when a vehicle tilts past a safe limit.In development
- Anti-theft alertsAn alert when a door opens, or a vehicle moves, when it should not.In development
- Accident alertsThe fleet manager is told straight away when a possible accident is detected.In development
- Panic buttonA driver can raise an emergency alert in one press.In development
- Video telematicsRoad and in-cab video as evidence when something happens.In development
- Vehicle immobilisationStop a vehicle from starting, remotely, with a record of who did it.In development
- Cargo door sensorsAn alert when cargo doors open outside a planned stop.In development
- Tanker lid monitoringEvery lid open and close, with time, date and place.In development
- Temperature monitoringLive temperature for refrigerated and temperature-sensitive loads.In development
- Forklift and equipment managementTrack and manage forklifts and other equipment, with impact reporting.In development
Keep every vehicle serviced and on the record.
- Maintenance and serviceBook vetted mechanics for every vehicle, with itemised estimates and your approval for extra costs.Available
- Vehicle recordsEach vehicle keeps its own service history, whichever garage did the work.Available
- Service and document remindersNever miss a service, insurance renewal or inspection, by date, distance or engine hours.In development
- Vehicle diagnosticsEngine and fault data from the vehicle, so problems are caught before a breakdown.In development
- Tyre and parts inventoryKnow what tyres and parts you hold, and where they went.In development
- Drivers, orders, suppliers and customersThe people and jobs around the fleet, kept alongside the vehicles.In development
See the whole fleet.
Where every vehicle is, how it is being used, and what it is costing you.
Live tracking, dashboard and reports.
One dashboard for the whole fleet: where each vehicle is, whether it is moving, idle or parked, and whether it is where it should be. Alerts and reports keep you informed without staring at a map.
- Live vehicle tracking and fleet utilisation
- Geofences, planned routes and speed alerts
- Route planning, and a comparison with the route actually driven
- Reports to download, dashboards shaped to your fleet, and a mobile app for the fleet manager
- Integrations with the accounting and planning tools you already use
- KDA ••• AMoving · 62 km/h
- KDB ••• BIdle · 18 min
- KDD ••• DLeft planned route
Illustration. Not a real map or fleet.
Fuel monitoring and management.
Fuel is one of a fleet's biggest costs and the easiest to lose track of. Fleet Boss is being built to show fuel use for every vehicle, and to flag the readings that do not look right.
- Fuel use per vehicle, per day and per trip
- Efficiency compared across vehicles
- Unusual fill-ups and drops flagged for review
- Fuel used
- 1,284 L
- Average
- 8.4 km/L
- Flagged
- 2
FlaggedFriday: a fill-up far above this vehicle's usual. Worth a look.
Illustrative figures. Not a real fleet.
Know and coach your drivers.
Scores, voice alerts, messaging, and control over who drives and how fast.
Driver scorecards and behaviour.
See how each driver actually drives. Events such as harsh braking, speeding and rapid acceleration feed a simple scorecard, so coaching starts from facts rather than hunches.
- A score for every driver, tracked over time
- Behaviour events tied to the driver and the trip
- The same view for the whole fleet, ranked
- Driver 191
Speeding 1
- Driver 583
Harsh braking 3
- Driver 274
Rapid acceleration 5
- Driver 458
Speeding 7 · Harsh braking 4
Illustrative figures and events. Not real drivers.
Voice alerts, hazard warnings and messaging.
Reach the driver while they are on the road. Spoken alerts for overspeeding and sharp turns, warnings about what is ahead, and a way for the driver and the fleet manager to exchange updates.
- Voice alerts to the driver for overspeeding, sharp turns and more
- Announcements for hazards ahead, such as narrow roads, bridges and school zones
- Two-way communication between driver and fleet manager
- Voice alertSpeed limit ahead. Please slow down.
- Hazard aheadNarrow bridge in 1 km.
- Fleet managerCustomer is not ready. Hold at the depot.
- DriverUnderstood. Holding.
Illustration of the intended experience. Not real messages.
Driver authentication and speed limiting.
Make sure only authorised people drive your vehicles, and that they stay within the speed you set.
- Only an identified, authorised driver can start the vehicle
- A maximum speed set for each vehicle
- Every start attempt recorded against a driver
- Start attemptDriver 2Identified · start allowed
- Start attemptUnknownNot recognised · start blocked
- Start attemptDriver 5Identified · start allowed
Speed limit · KDA ••• A
80 km/h
Illustration. Not a live setting.
Keep people, vehicles and cargo safe.
Alerts, cameras, sensors and remote control for the moments that matter.
Rollover alerts and monitoring.
When a vehicle tilts past a safe limit, the fleet manager should hear about it straight away, with enough context to act. It matters most for tippers and heavy vehicles working on uneven ground.
- Tilt monitored against a safe limit
- Alert to the fleet manager when it is passed
- Driver, speed and location sent with the alert
Tilt past the safe limit on KDD ••• D. Driver, speed and location are attached.
Illustration of the intended alert. Not real data.
Accident, panic and anti-theft alerts.
When something goes wrong, the fleet manager should know in seconds, not hours. A possible accident or a driver's panic press raises an alert with the vehicle and its location.
- Automatic alert when a possible accident is detected
- A panic button the driver can press in an emergency
- Alerts when a door opens or a vehicle moves when it should not
- The fleet manager can call the driver straight from the alert
- Door opened while parkedJust now
KDB ••• B · Depot
No driver identified
- Panic buttonJust now
Driver 3 · KDC ••• C
Pressed by the driver
- Possible accidentJust now
Driver 4 · KDD ••• D
Sudden impact detected
Illustration of the intended alerts. Not real events.
Video telematics.
Cameras on the road and in the cab give you evidence when it counts, and a way to review driving that numbers alone cannot show.
- Road and in-cab video
- Clips saved around events such as harsh braking or an impact
- Evidence for incidents, insurance and coaching
- Harsh brakingDriver 4 · KDD ••• DClip saved
- Sudden impactDriver 4 · KDD ••• DClip saved
Illustration. No real footage.
Vehicle immobilisation.
If a vehicle should not be moving, an authorised fleet manager can stop it from starting, remotely, and there is a record of who did it and why.
- Limited to authorised fleet managers
- A deliberate confirmation before anything happens
- Every action recorded: who, when and why
KDD ••• D
Driver 4 · Parked
Immobilise this vehicle?
- 1RequestAn authorised fleet manager selects the vehicle.
- 2ConfirmA second, deliberate confirmation is required.
- 3ImmobilisedThe vehicle is prevented from starting.
- 4RecordedWho, when and why are kept on the record.
Illustration of the intended flow. Not a live control.
Cargo door and tanker lid monitoring.
Protect what you are carrying. Know when a cargo door or tanker lid opens, and whether it happened where it should.
- Alert when a cargo door opens outside a planned stop
- Every tanker lid open and close, with time, date and place
- Alerts when a vehicle enters an unauthorised area
- Tanker lid openedPlanned stop · Depot08:12
- Tanker lid closedPlanned stop · Depot08:31
- Cargo door openedOutside any planned stop11:47
Alert sentThe last event happened away from a planned stop.
Illustrative events. Not a real vehicle.
Temperature monitoring.
For fresh and refrigerated loads, the temperature is the cargo. Fleet Boss is being built to watch it live and tell you the moment it leaves its range.
- Live temperature for temperature-sensitive loads
- An alert when the load leaves its safe range
- A record of the trip for customers and compliance
3.8°C
Now · within range
Alert sentThe load went above its range for a short time. The fleet manager was told.
Illustrative figures. Not a real load.
Forklifts and equipment.
Not every asset has a road to drive on. The same tools can extend to forklifts and other equipment working across one or more sites.
- Real-time tracking and geofencing for equipment
- Which operator used which machine, with access control
- Impact reporting to help cut damage
Simplified illustration. Not a specific machine.
Keep every vehicle serviced and on the record.
Reminders, inventory and bookings with vetted mechanics, all in one history.
Reminders, inventory and fleet administration.
The paperwork around a fleet, kept next to the vehicles: renewals you must not miss, the tyres and parts you hold, fault data from the vehicle itself, and the drivers, orders, suppliers and customers around the work.
- Service and document renewal reminders, by date, distance or engine hours
- Vehicle diagnostics to catch faults early
- Tyre and parts inventory
- Drivers, orders, suppliers and customers in one place
- KDB ••• BInsurance renewalIn 12 days
- KDA ••• ANext serviceIn 850 km
- KDE ••• EAnnual inspectionOverdue
- Tyres, 205/65 R158 in stock
- Oil filters14 in stock
Illustrative data. Not a real fleet.
Maintenance and vehicle records.
Book vetted mechanics for every vehicle in one place. Each job is itemised before it starts, extra costs wait for your approval, and the completed work lands in that vehicle's record.
- Book services and repairs for any vehicle in the fleet
- Itemised estimates, with approval for extra costs
- A permanent service history for every vehicle
- KDB ••• BPeriodic car serviceDue in 6 days
- KDD ••• DFront brake pads + disc skimEstimate awaiting approval
- KDA ••• ATyre rotation + balanceCompleted
- KDC ••• CAC service & repairIn progress
Every completed job is added to that vehicle's record. Illustrative data.
Built on the UrDrive network.
Vetted mechanics
Every garage and mechanic is reviewed by UrDrive before taking a booking.
Clear, itemised estimates
Parts and labour before work starts. Extra costs need your approval.
A record for every vehicle
Each completed job is added to the vehicle’s history.
Tell us about your fleet.
Share how many vehicles you run and what you need most. We will come back to you directly about Fleet Boss.